Activity Manager

Job Description

Managerial and Administrative duties

• You will report to the Centre Manager, who will supervise and assist you in your role. You may also be required to assist the Academic Manager.
• You will need to read and familiarise yourself with the Activity Manager’s Handbook before the start of the summer programme and adhere to Concorde International operational procedures.
• You will read, understand and adhere to Concorde International’s Child Protection Policy. You must report any incidents, however small, to the Centre Manager as soon as possible. You should inform all staff of their responsibilities while working with children.
• You will attend an induction with the Director of Vacation Courses at Head Office in Canterbury before the centre opens and you will induct your team when they arrive at the centre.
• You and the Centre Manager and Academic Manager will be required to hold and keep minutes of at least three staff meetings each week (preferably daily) to discuss the following administrative matters:
• Rotas for duties and activities
• Staff supervision
• Student performance and welfare
• Discipline
• Student arrivals and departures
• Any other matter that supports the smooth running of the centre and the academic programme
• You will ensure that all activities and excursions are publicised in advance and well organised. You should also encourage active participation by students and staff in the activity programme, ensuring that all students enjoy themselves while in a safe environment. You will liaise with the Centre Manager daily in order to organise activities and excursions. You will take part in the activities yourself when appropriate.
• You will check bookings for all coaches, attractions and sports activities, and for excursions you will ensure that cash, vouchers, tickets, cheques, maps, guides, coach lists and excursion protocol sheets are organised as required. If you are missing any information you should liaise with the Centre Manager in the first instance or Head Office in case of emergency. When travelling with students on coaches, you will ensure that Teachers and Activity Leaders are aware of appropriate procedures and behaviour for the journey.
• You need to understand the job descriptions of Activity Leaders and Teachers in order to maintain high professional standards and ensure fairness at all times.
• You will help the Centre Manager make sure that Teachers and Activity Leaders fulfil their contractual duties and complete their contracted number of hours/units each week.
• You will allocate tasks to Activity Leaders and make sure they are fulfilling their contractual obligations in the centre at all times.
• You will be required to supervise activities and should be prepared to work unsociable hours as required—for example, when students need to be taken to or from the airport, or on disco night.
• At the end of the summer you will submit a report covering the success or failure of any particular activity and suggesting an alternative where appropriate.
• You will be required to observe Activity Leaders both individually and in teams and provide feedback on their performance. Each Activity Leader will be observed at least once and records of this will be returned to Head Office with their final staff appraisals.

General duties

• You will arrive at your centre punctually, at times agreed with the Centre Manager and Academic Manager. You will dress suitably for your status in accordance with Concorde International’s professional image. You will behave appropriately at all times when on site, setting an example of sobriety, and treating all students fairly, with due attention to propriety.
• Summer centres are very busy places and there may be duties to perform in addition to those detailed here. Flexibility and common sense are fundamental attributes for this position. As this is a managerial position, you will be required to sign a waiver that confirms you are willing to work more than 48 hours per week if required to do so.
• In a residential centre, you are expected to undertake residential duties such as helping to get students up in the morning, seeing that they are in bed in the evening, ensuring that rooms are tidy and organised, and monitoring laundry services.
• For sports activities, you will ensure that the correct equipment is used, keeping a record of all items issued and checking that they are returned.
• It is a fundamental principle of Concorde International that staff and students work best in a relaxed, friendly and participatory environment both inside and outside the classroom, and you will help maintain such an atmosphere. Your role is a managerial one, and there may be times when you have to take decisions that are unpopular with Teachers and Activity Leaders.

Safeguarding Statement

Concorde International believes that safeguarding children, young persons and vulnerable adults is fundamental to the way that we operate our schools. All positions are subject to the satisfactory completion of safer recruitment pre-employment checks in line with KCSIE guidelines.

All employees will be subject to online checks which may include social media checks in addition to an enhanced DBS check (DBS process paid for by Concorde International), full employment history, minimum of 2 references and if applicable, an overseas police check.