Academic Manager

Managerial Duties

• Liaising with the Centre Manager, you are responsible for all academic issues. It is vital that all managers work together to ensure the smooth running of the summer school.
• You will need to teach in the event of staff sickness or absence if appropriate cover is not available. You will not normally be required to take part in the activities.
• You will attend a management induction in Canterbury before inducting your team of teachers when they arrive at the centre.
• Meet with newly arrived Group Leaders to go through the academic programme and lesson structure using the academic section of the Group Leader’s Handbook and answer arising questions as necessary.
• Complete staff appraisal forms for each teacher. Work closely with the other managers to do this and return these forms to Head  Office as soon as possible for the purpose of reference writing, which is done centrally.
• You are to help monitor student numbers weekly and correlate those against staff requirements, staff contracts and the possibility of laying off teachers when numbers fall. Ideally, you are to inform teachers if their contract is being terminated for any reason at least a week beforehand. Such a decision will be taken in consultation with the Centre Manager and the Director of Vacation Courses.
• Read, review and react to the weekly student evaluation forms in order to continually maintain an improve standards across all academic areas.
• Ensure all teachers fulfil their contractual duties, are prepared for each assigned class and are in the correct classrooms at least 5 minutes before the scheduled start time.
• Ensure that all teachers are prepared, having planned their classes in advance and not leaving photocopying or other tasks to the last minute.
• Retest students who request a level change and ensure that all paperwork is updated according to the outcomes of these tests.
• Organise the classrooms, furniture and facilities available to the teachers in order to maximise their potential. Check all powered items are functioning correctly and instruct teachers on how to use them.
• You are responsible for all academic resources. It is essential that these are returned in the same manner they were delivered and checked against the inventory provided by Head Office. Regular audits will be performed throughout the course.
• Any other duties commensurate with the summer school operation as required by Centre .

Administrative Duties

• Ensure that all teachers correctly complete all necessary paperwork. These need to be checked and filed by yourself.
• You are required to attend regular management meetings to discuss occurring issues such as student welfare and behaviour, arrivals and departures, use of facilities and resources and other matters regarding the overall smooth running of the centre.
• Liaise closely with the administrator to create and maintain accurate class lists, registers, fire registers, reports, certificates and classroom allocations.
• Organise the testing and level placement of the students and allocate them to class according to their age, level of English, sex and nationality.
• All computer data is to be organised in a logical way so it can be downloaded by Head Office at the end of the course. The  Academic Manager Handbook has further instruction on this point.
• At the end of the summer you will submit a report covering the strengths and weaknesses of any part of the academic programme and any other factors by which it has been effected together with any future recommendations.

General

• Read and refer to the Academic Manager Handbook before and throughout the course and adhere to Concorde International’s operational procedures.
• You should read both the Child Protection Policy and the Health and Safety Policy and report any incidents appropriately whilst ensuring that the teachers do likewise.

Managerial Duties

• Liaising with the Centre Manager, you are responsible for all academic issues. It is vital that all managers work together to ensure the smooth running of the summer school.
• You will need to teach in the event of staff sickness or absence if appropriate cover is not available. You will not normally be required to take part in the activities.
• You will attend a management induction in Canterbury before inducting your team of teachers when they arrive at the centre.
• Meet with newly arrived Group Leaders to go through the academic programme and lesson structure using the academic section of the Group Leader’s Handbook and answer arising questions as necessary.
• Complete staff appraisal forms for each teacher. Work closely with the other managers to do this and return these forms to Head  Office as soon as possible for the purpose of reference writing, which is done centrally.
• You are to help monitor student numbers weekly and correlate those against staff requirements, staff contracts and the possibility of laying off teachers when numbers fall. Ideally, you are to inform teachers if their contract is being terminated for any reason at least a week beforehand. Such a decision will be taken in consultation with the Centre Manager and the Director of Vacation Courses.
• Read, review and react to the weekly student evaluation forms in order to continually maintain an improve standards across all academic areas.
• Ensure all teachers fulfil their contractual duties, are prepared for each assigned class and are in the correct classrooms at least 5 minutes before the scheduled start time.
• Ensure that all teachers are prepared, having planned their classes in advance and not leaving photocopying or other tasks to the last minute.
• Retest students who request a level change and ensure that all paperwork is updated according to the outcomes of these tests.
• Organise the classrooms, furniture and facilities available to the teachers in order to maximise their potential. Check all powered items are functioning correctly and instruct teachers on how to use them.
• You are responsible for all academic resources. It is essential that these are returned in the same manner they were delivered and checked against the inventory provided by Head Office. Regular audits will be performed throughout the course.
• Any other duties commensurate with the summer school operation as required by Centre .

Administrative Duties

• Ensure that all teachers correctly complete all necessary paperwork. These need to be checked and filed by yourself.
• You are required to attend regular management meetings to discuss occurring issues such as student welfare and behaviour, arrivals and departures, use of facilities and resources and other matters regarding the overall smooth running of the centre.
• Liaise closely with the administrator to create and maintain accurate class lists, registers, fire registers, reports, certificates and classroom allocations.
• Organise the testing and level placement of the students and allocate them to class according to their age, level of English, sex and nationality.
• All computer data is to be organised in a logical way so it can be downloaded by Head Office at the end of the course. The  Academic Manager Handbook has further instruction on this point.
• At the end of the summer you will submit a report covering the strengths and weaknesses of any part of the academic programme and any other factors by which it has been effected together with any future recommendations.

General

• Read and refer to the Academic Manager Handbook before and throughout the course and adhere to Concorde International’s operational procedures.
• You should read both the Child Protection Policy and the Health and Safety Policy and report any incidents appropriately whilst ensuring that the teachers do likewise.